Now that the recession is officially over (well maybe not officially over but certainly a marked improvement compared to this time last year) it’s time to refocus, regroup and engage your team. That’s right, engage your team. Why? So they in turn can engage your customers. According to Gallup, organizations that achieve both customer and employee engagement are rewarded with customers who deliver a 23% premium over an average customer. Hmm a premium, music to my ears – couldn’t we all benefit from more customers that deliver more $.
So what’s the magic bullet, how do you engage your team? Well, it’s not a magic bullet but it is proven; firms that communicate effectively are 4.5 times more likely to report high levels of employee engagement versus firms that communicate less effectively. This stat is courtesy of the folks at Watson Wyatt.
The challenge, all of us are doing more with less and squeezing in effective communication time is tough. Behold the power of “Coffee Talk”. Short but sweet; this meeting is best held on a Friday morning or afternoon for 15 to 20 minutes- tops.
As the leader, you bring in or supply your team’s favourite beverages – coffee, tea, lattes - you get the idea. Depending on the size of your team you sit, you stand, whatever works in your space. Here are the:
5 Coffee Talk Rules
Rule # 1: Kudos - Each person on the team shares something that went right this week. It could be a new client, accolades from a client, a tough deadline that was met – the sky’s the limit!
Rule # 2: Mission Critical aka Did we drop any balls? - Using a round table format figure out what went wrong. Next discuss - Did we fix it? Does it still need to be fixed? How can we prevent this problem from happening again? Can we systemize the fix?
Rule # 3: Heads Up - This is a recap of what’s on the horizon for next week, next month whatever works within your organization. This is designed to bring potential problems to the forefront. Is someone swamped? Who can lend a hand? Is someone stuck? Who has a solution? This informal brainstorming and planning goes a long way in getting everyone on the same page and building team cohesion.
Rule # 4: Parking Lot It - Is there a problem to big to solve in a short session, a process that is broken and needs repair. Many meetings get unwieldy as people go off on tangents about every bugaboo they’ve experienced since the dawn of time. Don’t squash it, just parking lot it. Put it to the side and schedule another meeting to prioritize and deal with Parking Lot items.
Rule # 5: Give a little bit - If time permits get everyone on the team to share something about them. To level the playing field, have each person answer the same question. What was your best vacation and why? What was your favourite childhood story? This simple process builds trust and helps people to get to know each other, both precursors to creativity and innovation – something every workplace could use more of.
So go ahead, pour a cup ‘a jo, share the coffee talk rules and watch your workplace transform from a “he said she said” finger pointing place (well maybe this isn’t exactly how it is at your place of business but you get the idea) to a “we’re all in this together, making a difference” mode.